However, the importance and benefits of multitasking and staying organized does not end here, it also allows us to retrieve documents via custom queries and provides an efficient way to access all company documents easily. The best journal software is a delight!
At the level of integration of information, not only can obtain the documents using a scanner, the system also allows importing Adobe PDF files that arrive by e-mail and can even integrate the received fax in the system files. A level of information sharing, allows customization of the data and sending documents by email, fax, ftp, mail, etc. Yes, the importance of a digital journal system is based inter alia on the following basic points:
• Document loss avoided, as they are all safe in a central repository server.
• Wasted time is avoided because several people have to retrieve documents from different locations and departments. Documents are immediately recovered by the person seeking the information.
• Security: Access to information and documents in a safe and structured way, to be able to define different access rights to data and documents within the document management system.
• Change control documents and revision control and access that are made to the documents.
• Collaboration between users for the creation, modification and management of the same documentation.
• Capture and extraction of information from paper documents and integration in document management system as metadata.
• Metadata indexing for easy retrieval using custom searches.
Overall, you can keep track of all and make sure recovery of electronic documents and the status of the physical archive copies will be taken care off. It ensures easy distribution via the output connectors of documents which allow us to send by Email, Fax, SMS, Postal Mail, FTP, Web, etc. any document that we have built into the system.
